How Ukrainian Business Brotherhood automated meetings and tasks with Claude and if.team

After team meetings, agreements easily stay in notes or in people's heads. To turn them into work, someone has to rewatch the recording, write up the tasks, assign owners, and move everything into the system.

The Ukrainian Business Brotherhood team built a different process: Google Meet is recorded automatically, Claude processes the conversation, and agreements appear as tasks in if.team. For repetitive work, each of the five team members got their own AI skills.

About Ukrainian Business Brotherhood

Ukrainian Business Brotherhood brings entrepreneurs together and grows a business community. The team organizes meetings, educational events, trips, and other formats for members.

We've already shared how the Brotherhood manages members, subscriptions, and business club operations in if.team CRM. Another case covers how to connect projects and finances in a charity foundation. This one is about the next stage: the team's work with Claude.

First, they broke down each member's work

Ruta, a technical producer and if.team partner for AI integrations, held a one-hour consultation with the whole team. Five people took part. Each described their regular tasks, the sequence of steps, and where they had to repeat the same operations by hand.

Based on these examples, they defined what information Claude would receive, how it would process it, and what results it would pass to if.team.

Personal AI skills for each role

After the consultation, Ruta created two or three personal skills for each member. A skill stores the instructions for a recurring task: the sequence of steps, the output format, and the rules for working with data.

Members don't need to explain the workflow every time: Claude uses the saved instructions. The rules differ by role, based on the tasks the team went through during the consultation.

Claude was connected to if.team via MCP

So that AI could not only draft text but also take action in the system, Ruta set up an MCP integration with if.team. It gives Claude access to approved tools and lets it pass on results without manual copying.

In this scenario, Claude works with the team's projects and tasks: it creates tasks with descriptions and adds them to the right project.

Meeting agreements become tasks automatically

Google Meet is recorded with Fathom. After a call, Claude processes the recording, finds the agreements, and turns them into structured tasks. They then go to if.team, where the team works with assignees, deadlines, statuses, and comments.

Members don't need to take minutes during the meeting and move each item by hand afterwards. Instead, they review the ready result in the system they work in.

Below is an example of the integration at work, with sample data.

“I've already started using the Google Meet — Fathom — Claude — if.team setup, and it's exactly what I wanted. We've already got to the point of so many automations and scheduled tasks that I'm incredibly proud.”

— Annychka Skrobko, Ukrainian Business Brotherhood

What changed in the team's work

After a meeting, the team reviews ready tasks in its work management system, clarifies details, and tracks progress. Personal skills store instructions for other recurring tasks that used to require explaining to AI from scratch.

FAQ

Why does the team need separate AI skills?

Different roles have different inputs, steps, and expected results. A personal skill stores these rules, so Claude doesn't need full instructions every time.

How do tasks get into if.team after a meeting?

Google Meet is recorded with Fathom, and Claude processes the content and turns agreements into tasks. They go to if.team through the MCP integration.

Do you need to take minutes by hand after every meeting?

In this scenario, separate manual minutes aren't needed. The team reviews the generated tasks in if.team and refines them if needed.

Can this process be set up for different roles?

Yes. First, the team describes the work of each role, and then skills and available AI actions are set up for specific scenarios.

Connect an AI assistant to your company in if.team. If you need help choosing a scenario and setting it up, book a demo.