How a Ukrainian charity foundation manages projects and finances in if.team ERP

In a Ukrainian charity foundation, finances are closely tied to individual projects. Funds come in for different initiatives, expenses have their own structure, and the team needs a clear view of both each project budget and the foundation’s overall cash flow.

That financial work runs alongside day-to-day operations: preparing projects, planning upcoming expenses, working with counterparties, and processing payments through bank accounts.

The Ukrainian Business Brotherhood Charity Foundation brings these processes together in if.team ERP. The team manages projects, plans budgets, keeps management accounts, and synchronizes bank transactions in one system.

About the Ukrainian Business Brotherhood Charity Foundation

The Ukrainian Business Brotherhood Charity Foundation is a separate charitable organization through which the community runs social, educational, and other public-interest initiatives.

Its work includes support for Superhumans Center, partnerships with the Ukrainian Catholic University and the Ukrainian Leadership Academy, educational and social projects, and initiatives launched by the Brotherhood itself.

Each area has its own budget and financial activity. The team needs to plan expenses, record incoming funds and payments, work with accounts, and keep every transaction connected to the project it belongs to.

The foundation uses if.team for this work.

How the foundation manages charitable projects

Each project brings the operational and financial sides of an initiative together. The team can plan stages, assign owners, set deadlines, and track the related income and expenses in parallel.

This works well for an organization running several programs at once, each with its own goals, budget, and timeline.

A dedicated workspace for every project

In if.team, each initiative can be managed as a separate project. The project keeps its core details, tasks, owners, deadlines, and related financial information together.

This lets the team move quickly from the foundation-wide view to a specific initiative and see its current status.

Financial transactions can also be linked to projects. That makes it possible to review income and expenses for each initiative separately while keeping the cash movement connected to the work itself.

Planning the budget before actual spending

For charitable projects, the team needs to understand expected expenses in advance and how they compare with the available budget.

In if.team, the team can plan project income and expenses before payments are made, then add actual transactions as the initiative moves forward. The financial plan starts as a forecast and becomes more precise over the course of the project.

As work progresses, the plan can be compared with real income and expenses, giving the team ongoing control over the project budget.

How the foundation manages its finances

Management accounting is another major part of the foundation’s work in if.team.

Income, expenses, and transfers are recorded in the system. Transactions can be linked to projects, categories, accounts, and counterparties, then reviewed from the perspective the team needs.

That matters when several initiatives run in parallel. The foundation may use multiple accounts, manage several projects, and process dozens of transactions at the same time, all of which need to be assigned to the right areas.

Income and expenses in one register

Financial operations are stored in a single transaction register.

Each transaction keeps the context needed for management accounting, including the date, amount, account, category, project, counterparty, and other relevant details.

This makes it possible to analyze cash movement at different levels: across the whole organization, by project, by account, or by counterparty.

Filters make it easy to narrow the view, for example to all expenses for a specific initiative or all transactions on a particular account.

Planned and actual cash flow

The finance module also includes future payments.

Planned income and expenses can be viewed alongside actual data, helping the team understand how the balance may change once scheduled operations are taken into account.

The foundation can see its current cash position and upcoming financial commitments in the same view.

As payments are made, planned figures gradually become actuals, so the financial picture updates together with the foundation’s work.

How bank account integration works

The foundation also uses if.team bank integrations. Actual account activity enters the same system where projects and management accounting are already maintained.

Bank accounts are connected to if.team, allowing transactions to sync automatically into the central financial register.

Charity foundations have their own account-related specifics, and if.team accounts for them. Bank operations can therefore stay within the same financial structure and be linked to the relevant projects and accounting data.

Foundation accounts in the system

Bank accounts are maintained in if.team as separate financial accounts. The system stores the required details and settings, and the accounts are then used throughout financial operations.

This makes the accounts part of the foundation’s overall financial structure and allows the team to analyze cash movement across different areas.

Automatic import of bank transactions

Payment integration synchronizes actual bank transactions without the need to keep transferring them manually.

Imported transactions appear in the central register, where the team can add the information needed for management accounting by linking them to a project, category, or counterparty.

As a result, actual bank activity becomes part of the same financial model the foundation uses to manage projects and budgets.

How if.team ERP connects project and financial management for a charity foundation

At the Ukrainian Business Brotherhood Charity Foundation, if.team connects work on initiatives with budgets, transactions, and bank accounts.

The team manages charitable initiatives as separate projects, plans their budgets, records actual income and expenses, and monitors overall cash flow. Bank integration adds real account transactions to the same process.

Financial data remains tied to the relevant areas of work. A transaction can retain its project, account, category, and counterparty, while finances can be reviewed both across the organization and for individual initiatives.

Project management, budgeting, and management accounting therefore form one continuous workflow, from planning a charitable initiative to tracking the actual movement of funds behind it.

Ukrainian Business Brotherhood also uses if.team to run the business club itself, including member management, subscriptions, and internal activities. We cover that workflow separately in the business club case study.