Workload management software for planning hours and reviewing actual time
Plan work by person and day, account for time off and check how many hours tasks actually take. Team calendars, task schedules and timesheets give you different views of the same project work.
How teams plan and track their work
Review planned hours by person and day
Open the team’s work calendar in time planning mode to review the hours allocated to each person. The summary brings together allocated hours for past and future periods, recorded time and planned hours. Review an individual day to see the tasks behind the plan.
Account for leave before assigning work
The working-day calendar shows when people are available and when time off has been recorded. Employees can submit absence requests for approval. Check this calendar alongside the task schedule when agreeing on dates and assigning work.
See where your team’s time went
The workload timesheet shows actual hours recorded against tasks by day. Filter the view to focus on the relevant team or project. To compare actual and estimated task hours, open the task report.
How to build a workable team schedule
- 1
Check availability
Review working days, time off and existing commitments.
- 2
Plan project work
Assign tasks, set dates and estimate the hours needed.
- 3
Review actual time
Compare the plan with recorded hours and update upcoming work.
Pricing
Choose the plan that fits your team. Prices are per company, and every plan starts with a 7-day free trial.
Start
For small teams
- 3 team members
- 5 GB disk space
- Up to 10 active projects
- Connect ChatGPT, Claude, Gemini via MCP
Basic
For growing teams
- 10 team members
- 10 GB disk space
- Connect ChatGPT, Claude, Gemini via MCP
Standard
For mid-size teams
- 25 team members
- 25 GB disk space
- Connect ChatGPT, Claude, Gemini via MCP
Pro
For large teams
- 50 team members
- 50 GB disk space
- Connect ChatGPT, Claude, Gemini via MCP
Business
For scaling companies
- 75 team members
- 75 GB disk space
- Connect ChatGPT, Claude, Gemini via MCP
Premium
For large companies
- 125 team members
- 125 GB disk space
- Connect ChatGPT, Claude, Gemini via MCP
Enterprise
Full white-glove service
- 126+ team members
- Custom features & integrations
- White label
- Dedicated Server
- Connect ChatGPT, Claude, Gemini via MCP
Workload planning questions
Open the team work calendar and select time planning mode. It shows planning by person and day, with a summary for the selected period.
Yes. Employees can submit absence requests, which can then be approved or declined. Approved absences appear in the work calendar.
They can run a task timer or enter time manually.
Use the task report. It brings planned and recorded hours together so you can review differences by task or project.
The plan shows the work and hours allocated in advance. The workload timesheet shows time already recorded against tasks.
The task calendar lets you change scheduled dates by moving tasks. Review employee availability separately in the team work calendar.
Use the filters available in the relevant calendar, timesheet or report to narrow the view.
Reports support Excel export for further analysis.
See your team’s work plan in if.team
We’ll walk through availability, task estimates and recorded time using a workflow close to your team’s.