Project budgeting software that connects costs, time and profit
Plan the hours and payments behind each project, then compare them with actual spending. if.team shows what your team’s work costs, how much of the budget you have used and how the expected result changes as work progresses.
How companies manage project finances
Compare actual spending with your project forecast
Client payments, labor costs and other expenses appear together in the project’s financial view. Turn on Planning to compare actual and planned figures side by side and follow them on the budget burn chart. Select an iteration to review a particular stage.
Track project costs from hours and rates
Hours logged in tasks and each person’s rate determine labor costs. To estimate the remaining work, if.team uses planned task hours that have not been used yet. Add scheduled payments for contractors and purchases so your forecast accounts for work still to come as well as costs already incurred.
Follow project transactions through to company reports
Link income and expenses to projects to include them in your company’s financial reports. Cash Flow shows money received and spent, along with scheduled payments. P&L shows income, expenses and results for the selected period. Open an amount in the table to see the transactions behind it.
How to start tracking your project budget
- 1
Set up the project
Choose Fixed Price or Time & Material, add the client and enter the budget.
- 2
Plan work and payments
Estimate task hours and schedule incoming and outgoing payments.
- 3
Review differences as work progresses
Your team logs time, you record payments and the financial view brings actual and planned figures together.
Pricing
Choose the plan that fits your team. Prices are per company, and every plan starts with a 7-day free trial.
Start
For small teams
- 3 team members
- 5 GB disk space
- Up to 10 active projects
- Connect ChatGPT, Claude, Gemini via MCP
Basic
For growing teams
- 10 team members
- 10 GB disk space
- Connect ChatGPT, Claude, Gemini via MCP
Standard
For mid-size teams
- 25 team members
- 25 GB disk space
- Connect ChatGPT, Claude, Gemini via MCP
Pro
For large teams
- 50 team members
- 50 GB disk space
- Connect ChatGPT, Claude, Gemini via MCP
Business
For scaling companies
- 75 team members
- 75 GB disk space
- Connect ChatGPT, Claude, Gemini via MCP
Premium
For large companies
- 125 team members
- 125 GB disk space
- Connect ChatGPT, Claude, Gemini via MCP
Enterprise
Full white-glove service
- 126+ team members
- Custom features & integrations
- White label
- Dedicated Server
- Connect ChatGPT, Claude, Gemini via MCP
Project budgeting questions
Add a budget, tasks with estimated hours, team rates and scheduled payments. The forecast depends on how complete these inputs are.
Yes. Planning adds forecast values to supported financial indicators and dashed lines to the chart. Project value and profit are displayed as individual figures rather than actual/planned pairs.
Yes. Select an iteration in the financial view to review that stage.
if.team supports management accounting for projects and the company. Statutory accounting and tax reporting need to be handled separately.
It uses time logged in tasks and the assigned team members’ rates. Estimates for future work use planned task hours that have not been used yet.
Yes. You choose the project type when creating a project. It determines how the project’s value is calculated.
Project finances show the economics of a particular job. Cash Flow and P&L show your company’s cash movements and financial results over a period.
See the numbers behind one of your projects
We’ll show you how to connect the budget, team hours and payments, then compare actual results with your plan.