From ClickUp to if.team: Binary Future IT company's path to full financial control over projects

Meet Binary Future, a company that not only drives the e-commerce industry, but also the if.team online service. The IT team skillfully implements their clients’ business ideas on the Shopify platform, and we, in turn, implement the team’s ideas for improving if.team’s functionality. All to make managing multiple projects easier and more enjoyable for an IT company. Read our business case to find out why Binary Future migrated from ClickUp, what features have been added thanks to the company, and how the team now manages projects.

Binary future is a new user of ERP for IT industry by if.team

Niche design and development of online stores on Shopify

Length of use of if.team: 6 months

Portfolio of projects: 10-15 monthly

Binary Future is a Canadian company with Ukrainian roots founded in 2020 in Moncton. The team designs and develops e-commerce solutions on Shopify – from basic setups to deployments with special features and complex integrations.

Since the company was founded, it has implemented about 70 commercial websites, and every month it has about 10-15 projects in active management — the if.team service helps the team with this. In six months, the company has managed not only to taste the system’s functionality but also to significantly optimize its work and cash flow. Moreover, thanks to Binary Future’s requests, if.team has added a number of new features that are useful for all project teams.

How if.team, ERP for IT Company, solves the lack of financial analytics and technical support in ClickUp

Binary Future can officially be called the first company to migrate from ClickUp to the if.team system. As a result, the team has discovered great opportunities for project budgeting, and the service’s technical team has improved integration with ClickUp for data migration. This means that any company that has been managing projects with ClickUp can seamlessly switch to if.team at no cost and gain access to deep and predictive business intelligence.

It was ClickUp’s lack of financial tools that became a key selling point for if.team. The company couldn’t predict the profitability of each project because it couldn’t see expenses or revenues. With if.team, the entire financial picture can be tracked in real time on a single screen, not only for each project, but also for an iteration and even for the entire company.

With if.team, the overall financial picture can be tracked in real time within a single screen, not only for each project, but also for an iteration and even the entire company.

Binary Future also chose if.team because ClickUp’s technical support was not paying attention to the company’s problems. This is a major advantage of local SaaS startups over large industry players that cannot provide quality customer service. Unlike ClickUp, if.team’s development team responds quickly to customer needs, fixing bugs and constantly improving the service. And most importantly, if.team ERP for IT company offers licenses with a separate server and the ability to customize the system for individual business needs.

By the way, thanks to the transfer of company data from ClickUp, if.team tasks can now be assigned to multiple people at the same time. Other features that have appeared thanks to our Canadian users are discussed below.

if.team functionality that owes its introduction to Binary Future

Binary Future has had a significant impact on the functionality of if.team. The following features have been added as a result of high quality feedback and collaboration with the service team.

The total number of hours spent on subtasks

It is displayed immediately below the scheduled time for the main task in the task list and allows you to easily estimate the number of hours in reserve.

Clickable links in task comments

A common feature of familiar interfaces that make team communication more structured and enjoyable.

Viewing all task statuses on the Kanban board

Regardless of which task statuses an employee is working on, is a good feature requested by the company to make Kanban even more convenient.

The final iteration status

This is an option that can be applied to any iteration, restricting the addition of tasks to it and the display of the iteration itself when creating a new task.

The “New” project status

This is a small update that makes it much easier to find the latest projects that Binary Future and other if.team users are working on.

Project Templates in ERP for IT company

Project Templates is a feature that allows you to save a project with iterations, tasks, participants, and even transactions as a template, and then launch similar projects in 2 clicks. Once a solution for Binary Future, the ready-made templates became the perfect solution for many other companies that run typical projects with repeating cycles.

Binary Future actively cooperates with if.team’s technical department in order to obtain the most efficient ERP system, which inevitably leads to a win-win result. By improving its own workflows with if.team, the company also contributes to the development of the service itself – from individual updates to new powerful features. As a result, instead of operational chaos and constant cost overruns, Binary Future has a single tool that increases efficiency and reduces the company’s costs.

Results of ERP implementation for IT company Binary Future

The hero of our business case sees the key value of if.team in transparent project budgeting. Thanks to visual financial tools, Binary Future reduces the time for monthly budgeting of all projects by 78%.

This is without taking into account the time and money saved on other workflows, both important ones, such as payroll, and completely unnecessary ones, such as finding errors in reporting due to changes in project conditions. The if.team service does a great job with all of this, especially in automating payroll and responding immediately to any changes, whether it’s an increase in an employee’s rate or an increase in the project budget by the amount of a separate iteration.

As a result, our Canadian friends more than pay for their subscription to if.team, and the service team does everything possible to help companies like Binary Future improve their operations, reach new levels of analytics, and focus on strategic business goals.